# Laptop Refresh Cycle Policy (Template)

Purpose:
Standardize when laptops are replaced (or kept longer) to reduce surprises, budget swings, and security risk.

Scope:
Employee laptops and issued peripherals. Not warehouse stock, consumables, or reordering.

## 1) Default refresh cycle

- Default laptop refresh: **36 months** (3 years) OR **48 months** (4 years), depending on role and workload.
- Peripherals (docks/chargers): replace as-needed, but verify at offboarding and quarterly audits.

## 2) Refresh tiers (example)

- Standard users: 48 months
- Power users (dev/design/data): 36 months
- High-risk/security/admin devices: 36 months + quarterly verification

## 3) Early replacement triggers

Replace early if any is true:
- repeated hardware failures / downtime
- battery health below acceptable threshold
- device no longer receives security updates (or fails baseline controls)
- repair cost exceeds threshold (e.g., >30% of replacement cost)

## 4) Process

- Track purchase date + warranty end date.
- Review refresh list monthly or quarterly.
- When replacing, **close the return** (serial verified, data handled, status updated).

## 5) Verification and records

- Quarterly audit cadence recommended for growing/hybrid teams.
- Every refresh event should update: status, location, assignment, disposal/wipe notes.