Everything you need to track shared assets without the spreadsheet chaos
Lifecycle controls, maintenance workflows, analytics, and API/webhook integrations.
Built for small teams that need clear ownership, reliable operations, and fast execution across locations.
Start with the workflow
Choose the part of asset operations you need to improve first
Build a clear operating loop: identify items, assign responsibility, verify inventory, and connect the records to the tools your team already uses.
Identify physical assets
Use QR labels to open the right asset record from the item itself.
Explore QR trackingKeep ownership clear
Record assignments and see who had an item as it moves between people and locations.
Explore assignmentsVerify what is on site
Run inventory sessions to confirm what is present, missing, or still unverified.
Explore inventory sessionsConnect and report
Use reports, API access, or webhooks when the workflow needs deeper visibility or automation.
Explore reportingQR code asset tracking
QR code asset tracking
Create QR code labels for every asset and scan items instantly to see owner, location, and full change history—no special hardware required.
What you can do
- Unique QR code per asset
- Instant lookup by scan
- Works across teams and locations
- Fast onboarding for new team members
QR label configuration
QR label configuration
Create QR label templates, choose the assets to print, preview their placement on a compatible sheet, and download a print-ready PDF.
What you can do
- Reusable label templates
- Compatible sheet layouts
- Preview the selected batch
- Download a print-ready PDF
Asset assignment history
Asset assignment history
Assign assets to people or locations and keep a complete timeline of handovers and responsibility changes.
What you can do
- Assign to people or locations
- Full handover timeline
- Reduce “unknown owner” assets
- Built for shared equipment
Inventory sessions
Inventory sessions
Create inventory sessions to verify assets quickly, confirm what’s present, and spot what’s missing.
What you can do
- Quick audits by location or team
- Confirmed vs. missing visibility
- Repeatable inventory workflow
- Less stress during audits
Custom fields
Custom fields
Add custom fields per asset type to track the details your team cares about (serial numbers, warranties, notes, and more).
What you can do
- Custom fields per asset type
- Track key details
- Optionally, start with defaults
- Better filtering and reporting
Configurable layouts
Configurable layouts
Configure list and form layouts so teams see the right fields and workflows for each asset category.
What you can do
- Choose which fields appear
- Different views for different workflows
- Reduce clutter for everyday use
Import & export
Import & export
Import assets in bulk from CSV and export your inventory anytime. Simplify migrations, backups, audits, and reporting for your team.
What you can do
- Bulk import for fast onboarding
- Export for reporting and backups
- Smooth migration path
- Works with custom fields
API access
API access
Integrate InvyMate with internal tools using the API. Automate asset updates, assignments, and reporting for IT teams and operations.
What you can do
- Programmatic access to asset data
- Build internal integrations
- Access control stays consistent
Webhooks automation
Webhooks automation
Subscribe endpoints to asset and people lifecycle events, monitor deliveries, and replay failures without building a custom polling loop.
What you can do
- Pro plan webhook endpoints
- Signed delivery payloads
- Delivery operations built in
- Health and escalation visibility
Maintenance scheduling
Maintenance scheduling
Schedule maintenance and recurring checks so equipment stays reliable and issues are tracked over time.
What you can do
- Plan recurring maintenance
- Track maintenance history per asset
- Support preventative planning
- Optional reminders
Asset lifecycle & health
Asset lifecycle & health
Use guarded asset statuses, maintenance-aware lifecycle rules, and per-asset health signals so teams know what to fix first.
What you can do
- Controlled lifecycle statuses
- Maintenance-aware transitions
- Asset health scoring
- Actionable timeline context
Multi-location assets
Multi-location assets
Track assets across multiple offices and locations. Know what exists, where it belongs, and who has it—perfect for distributed teams.
What you can do
- Multiple locations per workspace
- Fast filtering by site and room
- Better clarity for distributed teams
- Supports location-based inventory sessions
Audit history
Audit history
Every change is recorded automatically, giving you a reliable audit trail without manual note-taking.
What you can do
- Automatic activity log
- See who changed what (and when)
- Audit-ready history by default
- Fewer disputes and misunderstandings
Analytics & reports
Analytics & reports
Use dashboard widgets and operational reports to track lifecycle, maintenance, inventory checks, and assignment movement over time.
What you can do
- Operational dashboards
- Exportable report views
- Filter and drill down
- Lifecycle-oriented decision support
SSO access
SSO access
Connect InvyMate to an OIDC or SAML identity provider and let your team sign in with centrally managed credentials. Enable optional SSO-only access for non-owner users when your workspace needs it.
What you can do
- OIDC and SAML support
- Owner-managed setup
- Optional SSO-only access
- Consistent team access
Questions about the feature set?
Use these answers to choose the right starting point for your workflow.
What kinds of assets can InvyMate track?
It is designed for shared equipment such as laptops, monitors, peripherals, office equipment, and school or lab assets. Start with the QR tracking workflow to identify physical items quickly.
Can we work with existing inventory records?
Yes. The import and export workflow helps teams bring records into the system and move data out when needed.
Can InvyMate connect to other systems?
Teams that need integrations can review API access and webhooks for asset and people lifecycle events.